Purpose

The confidentiality and the protection of personal information are elements which are of extreme importance to Mintz Global Screening (MINTZ). Because we offer information services our primary concern is the gathering, storage and the use of personal information about our clients and those we report on as part of our daily routine. Additionally, we are concerned with the personal information which we obtain on our employees and service providers.

Consequently, we have established a privacy policy in order to govern the actions of MINTZ employees regarding the gathering, use, retention and disclosure of personal information. All employees must abide by our commitment to privacy in all aspects of the handling of personal information. Our commitment is definitive. We want to offer products and services of high quality to support and accentuate the confidence of our clients and our employees. We adhere to the following principles in the treatment of personal information :

• To ensure the impartiality in our use of personal information;
• To minimize the risk of interferences;
• To protect the confidentiality of the personal information obtained;
• To transmit only to those who have the right to have access or when required by law;
• To comply with the applicable laws in the countries where we carry out our activities.

SCOPE

This Privacy Policy applies to all data of MINTZ. Specifically, it includes :

• ALL Intellectual Property (IP), whether owned by MINTZ or provided by a third party;
• ALL Information related to employees, clients or other third parties;
• ALL Financial information for MINTZ, its employees, clients or other third parties;
• ANY other non-public data or information deemed the property of MINTZ.

COLLECTION, USE AND DISCLOSURE OF INFORMATION

MINTZ adheres to the Canadian Standard Association model for Privacy.

Accountability –MINTZ is responsible for personal information under its control and has designated our Executive Director, Daniel Fallows as our main Data Protection Officer who can be reached at 1-877-359-8130 ext 3770. We also designate two Privacy officers in each of our main data centres Christopher McOuat, (English) - 1-877-359-8130 ext. 3772 and Sabrina Porfilio (French) - 1-877-359-8130 ext. 2388. Both Privacy officers are accountable for the organization’s compliance with the following principles. All employees at MINTZ are responsible for the data under our control both collectively and individually.We maintain strict policies, ensure each employee receives appropriate training with annual refreshers, and are committed to continually improving our systems and storage to maintain a secure network.

Identifying Purposes – We only collect information for the purpose for which it was requested. No information will be collected unless the purpose is clear; that the individual is aware that we will be obtaining the information and that the data is the most up- to - date and accurate information available.

Consent – MINTZ obtains the acknowledgement and consent of the individual as required for the collection, use, or disclosure of personal information; the consent will be clear, understandable and disclose the reason for the data collection.

Limiting the Collection -The collection of personal information shall be limited to that which is necessary for the purposes identified by the organization. Information shall be collected by fair and lawful means.

Limiting Use, Disclosure and Retention - Personal information shall not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information shall be retained only as long as necessary for the fulfillment of those purposes; which includes maintaining files for audit purposes and consumer disclosure as required by law. Our data retention policy is 7 years.

Accuracy - Personal information shall be as accurate, complete and up-to-date as is necessary for the purpose for which it is used (recognizing that information is collected from fallible human sources); any defects or deficiencies in the information shall be investigated and corrected.

Safeguards - Personal information shall be protected by security safeguards appropriate to the sensitivity of the information; we shall at all times maintain a secure environment; test and upgrade network security regularly and maintain strong data protection policies within a secure business culture. Data will be stored only within Canada, specifically within the Mintz Global Screening data centre located in Montreal, Quebec.

Openness -Mintz shall make readily available to individuals specific information about its policies and practices relating to the management of personal information; our Privacy officers can be contacted as follows: Christopher McOuat, (English) - 1-877-359-8130 ext. 3772 and Sabrina Porfilio (French) - 1-877-359-8130 ext. 2388.

Individual Access - Accès individuel - Sur demande, une personne doit être informée de l'existence, de l'utilisation et de la divulgation de ses informations personnelles, et doit avoir accès à ces informations sans frais supplémentaires. Une personne doit pouvoir contester l'exactitude et l'exhaustivité des informations et les faire modifier le cas échéant. Si vous souhaitez accéder aux résultats obtenus lors de votre vérification, vous devez faire votre demande par écrit et y inclure une signature ou le numéro de confirmation unique fourni par MINTZ afin que nous puissions authentifier la demande originale. La demande écrite signée doit être aussi détaillée que possible afin que nous puissions trouver les dossiers corrects. Toutes les informations fournies au cours de la procédure de divulgation seront envoyées par courrier à l'adresse figurant dans le dossier. Si vous avez changé d'adresse depuis la fin de la vérification de vos antécédents, veuillez nous communiquer votre nouvelle adresse et confirmer l'adresse précédente que nous avons dans nos dossiers.

You may send the request through an attachment in an email, via fax or Canada Post. Please send to the attention of Privacy Officer at [email protected] (email) or the following address (mail) :

Privacy Officer

Mintz Global Screening

305 Milner Avenue

Suite 1001

Toronto, ON, M1B 3V4

Privacy Rights – In addition to the rights enshrined in this policy, Mintz Global Screening recognizes that depending on the location of our data subjects, you may have certain rights based on legislative authority, these rights can include :

• Right to challenge/rectification – you have a right to challenge the accuracy of the information we collect or the results we have provided to a client.
• Right to be forgotten / erasure – Subject to legal constraints, you have the right to have your information removed from our systems and deleted.
• Right to withdraw consent – you have the right to remove your consent at any time and Mintz Global Screening will stop all handling.
• Right to restrict processing – Subject to legal constraints, you have the right to restrict the processing of your information at any time.
• Right to data portability – you may have the right to request a copy of the information we have within our systems about you and receive it in an electronic format that is portable.

Challenging Compliance - An individual shall be able to address a challenge concerning compliance with the above principles to our Privacy Officer at 1- 877 - 359 - 8130 ext. 3772 (English) or ext. 2388 (French) or via email to [email protected].